Program Development Specialist

AFC is seeking a talented writer who is passionate about AFC’s mission and commitment to its priority populations. The Program Development Specialist supports external grants and contracts throughout their lifecycle, from proposal to final report. The Program Development Specialist serves as a liaison between the program, development, evaluation, and finance departments to ensure accurate and timely submission of all private grant applications supporting programs at AFC. The Program Development Specialist is responsible for developing the majority of narrative for grant proposals and reports within their assigned portfolio and providing assistance with drafting narratives across Program Development portfolios at the direction of the Program Development Director. The Program Development Specialist also supports program teams with ensuring compliance with contractual and statutory requirements.

The annual salary for this role is $50,000.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Grant Seeking

• Collaborate with External Relations to identify prospective private grant opportunities that can sustain or strategically expand AFC’s programs and services

• Lead the preparation and timely submission of private grant applications

• Write the majority of narrative for applications and re-applications within assigned portfolio and support when necessary, across portfolios

• Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts

• Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity

Reporting

• Ensure that all required reports are submitted accurately and on-time

• Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components

• Write the majority of narrative for reports within assigned portfolio

• Ensure programmatic data collection is in alignment with required funder reports

Fiscal Management

• Develop budgets for proposals

• Organize and provide support and input to regular program expenditure review meetings

Contract Management

• Serve as a primary contact for private funders related to assigned portfolio

• Develop scopes of service for partner agencies

• Lead contract execution process

Program Implementation

• Support program teams with designing and implementing new programs

• Attend internal and external meetings within assigned portfolio

• Assist in the development of programmatic quality management indicators

• Support program implementation projects relevant to Program Development

Team Leadership/Strategic Planning

• Provide subject-matter guidance and mentorship to other department professionals

• Evaluate project/work outcomes, quality indicators, and efficiency; propose and implement process improvement goals

• Serve on internal and/or external committees, including cross-departmental work groups

• Support the development and achievement of team goals and related strategic plan items

Other

• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others

• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations

• Protect organization’s value and manage risk by keeping information confidential;

• Perform other duties as assigned

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

SUPERVISORY RESPONSIBILITIES

None

ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)

Minimum Qualifications

• Bachelor’s degree and 1 or more years of relevant experience (e.g., professional writing, project coordination)

• 1 or more years’ experience in a nonprofit setting

• Demonstrable understanding of public policies and social disparities that impact AFC’s priority populations, including people with HIV/AIDS who are Black and Latin/o/e/x gay or bisexual men, transgender women of color, or Black cisgender women; older LGBTQ+ adults; or people experiencing homelessness with chronic health conditions

• 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)

Preferred Qualifications

• 1 or more years’ experience creating grant proposals and reports

• 1 or more years’ experience in a social services or other community engagement role working with people who are experiencing homelessness, have HIV/AIDS, or are formerly incarcerated

• 1 or more years’ experience using Web-based applications (e.g., Grants.gov, esnaps.gov)

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of HIV infection and related chronic diseases

• The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based application

• The ability to provide efficient, quality service to both internal and external customers

• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner

• The ability and willingness to respect and value the differences and perceptions of different groups/individuals

• The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

None.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.